Privacy Policy

Your account. Signing in is handled by Clerk, our authentication provider. You can sign in with an email address or a Google account. Clerk stores your name, email address, profile picture and sign-in details, such as the method you used and when you signed in. If you sign in with Google, Google shares your name, email address and profile picture with us. Sign-ups are currently by invitation.

A copy of your profile is kept in our own database: first name, last name, email address, profile picture URL, your player rating, and whether you are a tournament director or an administrator.

Tournament activity. When you use TournaMate we store what you create and take part in: tournaments and their divisions, the teams you join, partner invitations you send or receive, pools, schedules, games and scores, referee assignments, and any application you make to become a tournament director.

The waitlist. If you join the waitlist on our home page we store your name, your email address, and whether you are an organizer, a player, or both.

Usage and technical data. We collect pseudonymous analytics about how the site is used, described under Analytics. Our hosting provider, Vercel, keeps standard request logs, such as IP address, browser type and the pages requested, to run and secure the service.

• To sign you in and keep your account secure.
• To run tournaments: form teams, build pools and brackets, schedule games, record scores and assign referees.
• To let other players find you as a partner and to show who is playing whom.
• To review applications to become a tournament director.
• To contact people on the waitlist about TournaMate updates and early access.
• To understand which features are used and to fix errors.

Signed-in players can search for a partner by name. Partner search shows only your first name, last name, profile picture and player rating. It never shows your email address.

Your name also appears wherever your team does: in team listings, schedules, scores and brackets for the tournaments you enter.

We use PostHog for product analytics on the live site only. It records page views, when you leave a page, interactions with the page, and a small set of product events: joining the waitlist, applying to be a tournament director, creating a tournament, sending a partner invitation, accepting or declining a team invitation, and creating pools, a schedule or a bracket. These events use your account or browser ID and feature details, such as your selected role or tournament division. We do not attach your name or email address.

We set it up to keep you out of it as far as we can:

• If you are signed in, you are identified only by your account ID. Your name and email are never sent.
• All on-page text and element attributes are masked before an interaction is recorded.
• Page addresses are sent without query strings or fragments.
• Error reports have their messages removed before they leave your browser.
• Analytics requests go through our own domain, and your sign-in cookies and authorization headers are stripped before they are forwarded.

We also use Vercel Analytics, which counts page views in aggregate without cookies or any identifier tied to you.

Clerk sets session cookies so you stay signed in. They are required for sign-in to work. PostHog keeps a random, pseudonymous ID in your browser's local storage and a cookie so that visits from the same browser can be counted together. We do not use advertising cookies or tracking pixels.

We do not sell personal data. We share it only with the service providers that run TournaMate, and only for that purpose:

• ClerkSign-in and account storage.
• ConvexOur application database.
• VercelHosting, request logs and aggregate page-view analytics.
• PostHogPseudonymous product analytics.
• GoogleOnly if you choose to sign in with Google.

We may also disclose data if the law requires it.

We keep your profile and tournament data for as long as you have an account. When your account is deleted, your profile and any pending tournament-director application are deleted from our database. Records of tournaments you took part in, such as team entries and scores, may remain as part of that tournament's history.

Waitlist entries are kept until we have launched and contacted the list, or until you ask us to remove yours.

• Access and correction. You can edit your profile in the app. For anything else, email us and we will send you what we hold or correct it.
• Deletion. Email us to delete your account, your waitlist entry, or both.
• Google sign-in. You can remove TournaMate's access from your Google account settings at any time.

TournaMate is not directed to children under 13, and we do not knowingly collect personal data from them. If you believe a child has given us personal data, email us and we will delete it.

Our service providers are based in the United States and store data there. If you use TournaMate from elsewhere, your data is transferred to and processed in the United States.

When we change this policy we will update the effective date at the top of this page. If a change is significant, we will also let signed-in users and waitlist members know by email.

Questions, requests or concerns about your data: email privacy@tournamate.app.